TOWN OF YATES BOARD MEETING 

YEAREND MEETING

DECEMBER 29,2008

 

The Special  meeting was called to order by the Supervisor at 300 P.M.,at The Town of Yates Town Hall 8 South Main Street, Lyndonville, NY 14098

 

THOSE OFFICERS PRESENT:  Russell Martino- Supervisor

                                                            Jerry Rutledge- Councilman

                                                            John Belson- Councilman

                                                                Bradley Bentley,Councilman

                                                            Rick Harmer,Councilman

                                                            Brenda Donald,Town Clerk

                                                            Roger Wolfe, Highway Superintendent

 

 

 

 

 

 

RESOLUTION NO.124-12/08

 

RESOLUTION TO ACCEPT MINUTES

 

RESOLVED, to accept the minutes of the November 13, 2008  Board Meeting as presented to the Board.

 

Offered by Councilman Bentley, who moved its adoption

Seconded by Councilman Harmer

Adopted. 5 ayes; 0 nays

 

 

Nutri-Fair has changed hands and a new contract was sent by ARC who is now running the Nutrifare program

 

RESOLUTION NO. 125-12/08

 

RESOLUTION TO AUTHORIZE SUPERVISOR TO SIGN CONTRACT WITH ORLEANS COUNTY OFFICE OF THE AGING FOR NUTRIFARE

 

WHEREAS, Orleans County Office of the Aging has sent a contract as follows:

 

RENTAL AGREEMENT FOR USE OF THE BUILDING SPACE AT YATES TOWN HALL, MAIN STREET, LYNDONVILLE,NY 14098

 

Rental agreement for use of building space in Yates Town Hall, Main Street, Lyndonville NY between the Orleans County Office for the Aging, Albion N.Y. and the Town of Yates.

 

This agreement shall run from January 1,2009 to December 31,m 2009.  The Town of Yates agrees to donate space for the Orleans County Office of the Aging’s Elderly Nutrition Program.  The building will be available for the program from 10 am to 2 pm, Monday, Tuesdays and Thursday to serve senior citizens a noon meal.  An in-kind donation of $400 per month will be made to the Orleans County Office of the Aging.

 

The Town will provide:

1-Space adequate to properly feed 60 people per day in accordance with health and fire department standards.

2-The use of the kitchen during these hours for the preparation and clean up from meals ,such meals to be delivered to the site.

3-Adequate hot water will be supplied for dishwashing.

4-Suitable rest rooms and coat and boot storage as needed by the participants for their comfort and safety.

5-Snow removal from sidewalks and driveways.

6-Trash and garbage will be removed and placed for garbage pickup as often as town will pick up.

7-Adequate heat and ventilation will be provided for the comfort of the participants.

8-Janitorial Services-cleaning floors, rest rooms and mopping as required.

9-Adequate tables and chair to seat 60 people.

10-Parling for 15 cars.

 

Orleans County Office for the Aging will ensure that subcontractor will provide:

1-Adequate liability Insurance to cover participants and staff during meal hours.

2-Adequate paper products, dishwashing detergent, sanitizer, hand washing soap, garbage pails, liners, etc. for program operations.

3-Proper clean up of tables, chairs, kitchen etc. after each day’s program leaving area in same condition as found upon entering.

4-Sweep the kitchen and dining room floors daily and spot mop as needed.

 

The Town of Yates will not assign, transfer or convey or otherwise dispose of the agreement with out previous consent of the Orleans County Office for the Aging.  In the event of cancellation of the agreement by either party, the Orleans County Office of the Aging reserves the right to make final disposition of all equipment purchased on account of the agreement and the town will have the first option to purchase the equipment.

 

The parties of this agreement to reserve the right to cancel this agreement upon 30 days to notice in writing to the other party.

 

Offered by Councilman Belson,who moved it adoption.

Seconded by Councilman Rutledge.

 

Adopted. 5 ayes;0 nays

 

Bids were posted for a mini excavators and received as follows:

 

George and Swede--$59,588.00

Baschman Service-$59,118.00

Admar Supply- $53,239.10

Milton-       $66,120.00

Five Star- $60,675.00

 

RESOLUTION NO.126-12/08

 

RESOLUTION TO ACCEPT BID OF 53,239.10 FROM ADMAR SUPPLY FOR MINI EXCAVATOR

 

WHEREAS, bids were received and publicly opened at noon on December 23,2008, and

 

WHEREAS, Admar Supply was the low bid at $53,239.10, be it

 

RESOLVED, that the Superintendent be authorized to get a mini excavator fro Admar Supplu.

 

Offered by Councilman Bentley who moved its adoption.

Seconded by Councilman Rutledge.

 

Adopted 5 ayes; 0 nays

 

RESOLUTION NO.127-12/08

 

RESOLUTION TO PAY BILLS

 

 

WHEREAS, all vouchers have been audited by the Town Board be it

 

RESOLVED, to pay bills as follows:

    A-Account            33,700.02

     B-Account--              882.57

     DA- Account-      79.159.20

     DB- Account-            986.61

     Water 4                   2,588.31

     Water 2               

     Phase 9                 20,358.05

                      

      

TOTAL                  137,674.76

 

 

 

Offered by Councilman Bentley, who moved its adoption

Seconded by Councilman Harmer

 

Adopted 5 ayes; 0 nays.

 

The  Supervisor has requested the following transfer

 

FROM                                                             TO

 

A-1355.4 Assessment            1,515.40                        A-1110.4 Justice Cont        131.69

A-3510.1 Animal Control                918.45                  A-1110.41 Court Grant       921.48

A-1950.4 Taxes & Assessment 102.16                          A-1910.4 Unallocated Ins   462.23

A-1989.4 Unclassified ins     5,095.00                                A-3510.4 Animal control    793.00

A-1990.4 Contingent             5,000.00             A-5182.4 Street Light         125.45

A-9055.8 Disabilty             284.95                   A-7110.4 Park               10,197.16  

DA-9055.8 Disability               124.17             A-9030.8 Social Sec           284.95

DA-9060.8 Hospital                  323.28                                DA-9030.8 Social Sec        344.29

                                                                        DA-9035.8 Mediacre          447.45

13078.46 A- accounts                                                  A-Accounts  13079.46

 

 

B-3620.4 Safety Inspect         321.78               B-7510.4 Historical         321.78

 

SW2-8320.4 Water Line Repair 1,9565.48                  Sw2 Source & Supply  1,9565.48

 

SW4 9710. Serial Bond   Int  169.02               Sw4-9710.6 Serial Bond Prin   169. 02

 

 

 

RESOLUTION NO. 128-12/08

 

RESOLUTION TO APPROVE TRNSFERS

 

WHEREAS, the Supervisor has requested transfers in the amount afore mentioned, be it

 

RESOLVED that transfers shall be approved as requested.

 

Offered by Councilman Rutledge, who moved its adoption

Seconded by Councilman Belson

 

Adopted. 5 ayes; 0 nays

 

 

 

Motion by Councilman Rutledge, whereas there is no further business to be brought before the Board at this time the meeting be adjourned at 3:45.P.M. Seconded by Councilman Harmer

 

Vote: 5 ayes;0 nays 

 

 

 

Brenda B. Donald,

Town Clerk

Town of Yates